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Eight Ways of Using Communication & Technology to Boost Productivity

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Eight Ways of Using Communication & Technology to Boost Productivity

Businesses, no matter their size and nature, understand the importance of effective communication and technology for increasing productivity. As a result, they are constantly looking for practical, new ways of communication and technology to create a more effective, innovative, and productive workforce. 

Moreover, the ever-increasing number of remote workers has also led to a rise in on-demand data. It is the type of data that is available at any time from anywhere.

That said, digitizing and implementing modern technologies in the workplace requires tons of examination and an effective execution strategy. While keeping this in mind, business owners should ask a few questions. For example, where the company stands against its competitors? Can technologies be implemented? Or what is their employees’ status- are they productive and happy without technology? 

In the end, the objective here should be to reduce cost while increasing productivity. After all, technology is beautiful, and it continues to make strides and help businesses reach their long-term goals. 

That said, if you’re a business owner willing to incorporate technology into his or his, listed below are a few ways of using technology and communication to boost productivity.

Facilitate education

Investing in employee development is vital to promoting forward-thinking, drive, and creativity. Employees who regularly communicate with the team leaders or managers are more well-informed than others and accomplish business tasks quickly and accurately. That said, effective communication will allow employees to stay ahead of the curve and perform their jobs with better productivity.

However, not every employee will know how to communicate appropriately. So, business owners need to educate their employees to improve their communication skills. One way to do such a thing is to ask them to enrol in a communications degree online to help them improve their communication skills and perform their duties more productively.

Utilize cloud solutions.

Utilizing a cloud-based solution will allow you to cut reduce overhead costs. If you use such a type of service, you can quickly downsize your business operations to a smaller workspace while allowing your employees to work off-site. 

In addition, such a thing will allow you to keep your staff together in a virtual workplace where everyone can easily log in at any time and communicate with each other without any hiccups.

Hire outsourced IT services. 

Another way to utilize technology to boost productivity is to source your business IT operations to a third-party IT service provider. Doing so will enable you to find the support you and your employees require to improve your business’s IT operations. 

In addition, it will let your employees spend more time on tasks that need attention, such as employee recruitment, customer service, etc.

Anonymous employee feedback.

It is a no-brainer that your employees are the lifeblood of your business. So, any development and improvement efforts must start with them. Plus, their opinions and input are invaluable. However, sometimes, employees will shy away and be hesitant to give out suggestions. 

Such a thing will result in insincere ideas. However, the best solution here is the anonymous employee feedback software. It will do wonders for employee morale and improve their productivity. In fact, according to Gallup, business owners who listened to employee feedback were 8.9 per cent more profitable than those who didn’t.

Sure, this isn’t something new as paper notes were a thing way before laptops and computers came into existence. But, they didn’t ensure employee anonymity. However, you can guarantee such anonymity through dedicated means of communication such as surveys and dedicated email inboxes.

Use video conferencing technology. 

Video conferencing technology has grown leaps and bounds in the past decade or so. The reason behind such growth is its ability to cut down a company’s costs. For example, when not utilizing video conferencing solutions, you will have to fly in potential employees and pay for their accommodation, which can be avoided with just a skype or zoom-based interview. 

Moreover, it’s perfect for inter-department communication as well. For example, employees can skype one another to ask questions related to their work and avoid leaving their cubicles altogether.

Utilize scheduling software.  

By incorporating a scheduling system into your business, you can constantly interact with your employees and schedule tasks according to their strengths and expertise. Not to mention, you won’t have to worry about events, overlapping appointments, and other business-related tasks and activities you currently have going on. 

Moreover, everyone at the workplace can access this scheduling software to stay up-to-date with their assignments and remain on track.

Cross-functional collaboration and communication. 

In a cross-functional team, employees from different business departments with varying skills come together and communicate, giving productivity an immense boost. However, while cross-functional collaboration and communication have various benefits, they also have their challenges and obstacles.

One biggest obstacle being conflicts between teams from different departments. To avoid such issues, project managers and team leaders should set rules, encourage robust communication, and set clear directions for every team. 

In the end, a business will benefit a lot from a cross-functional working approach within its business operations, as every team member will be a vital piece of the corporate puzzle.

Give security a priority.

One thing companies overlook when talking about productivity is security. While most companies won’t have the budget or the human resources to incorporate an expensive security solution, a digital security plan will keep your business up and running even if your online system crash due to a security breach or a virus.

If any of the aforementioned issues occur, your business might have to come to a halt, and your productivity will go down the drain. So, whether you have your employees working from home or you’re running a business website, ensure that all your online assets are protected. 

Moreover, it is vital to communicate with your employees and educate them about phishing attacks and other forms of social engineering attacks. Plus, don’t forget to use Managed IT services and anti-virus software to protect your business assets and give your productivity levels a boost.

Conclusion. 

Technology, communication, and productivity are interlinked with each other. However, tons of new tech is available these days that will allow you to achieve productivity while communicating effectively with your staff. 

In the end, it is all about finding the type of technology and communication tactics that work best for your organization. After all, you wouldn’t want to spend thousands of dollars on purchasing tech that you cannot use to its maximum potential.

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