While we are gradually moving towards paperless offices, hard copies are still important for some people. In today’s digital world, we want printers or business copiers that support good quality, fast printing, and ideally ones that can do a few other jobs in the same device too, such as printing color or doubling as a scanner. Some people still even want faxes!
Which printers are the best for a small business these days? The answer will really depend on your overall needs. Do you print a lot of black, text-heavy documents? Do you want to print color flyers? Once you have figured out your needs, you can start thinking about what the best printers might be.
A good printer provides people with a quick and easy way of printing out documents, and perhaps also printing receipts and other items. You may also want to be able to print from multiple devices – not just your PC but also your smartphone.
All-in-one printers are handy here because they can support a lot of useful extra features. Interestingly, a huge number of businesses have no idea what their printing costs are, so they aren’t sure what to look for in a printer.
A Multifunction Printer (MFP) or ‘All In One’ (AIO) brings together a number of devices. For example, they may work as a photocopier and scanner, and potentially offer faxing as well. Small models are good for home-office use and cost as little as $100, while there are bigger and more sophisticated models that are suitable for handling tens of thousands of pages each month.
There are inkjet and laser MFPs, and it can take a little digging to find the perfect feature set for your office. Let’s take a look at a few things that you might want to consider:
Check into not just the up-front cost but also the total cost of ownership of the printer. This will help you to find the best model for long term use.
A small or home-office all in one should be easy to find. We have lists of good inkjet and laser models, some of which are listed below. These combine quality and value in one package.
Take a look at these printers to get something that will give you the opportunity to enjoy reliability and quality. These printers cover most common use-cases.
Choosing the Best All in One for a Small Business
You may have specific needs or a specific budget that you have to stick to. Here are a few good options from popular brands, so that you can pick the ones that will work best for your needs.
The Canon imageCLASS D1650
This all-new printer offers standard two-sided printer/scanner features. It boasts a five-inch touchscreen which makes it super easy to use.
One of the best features of this device is that it offers good security. Administrators can set security restrictions including limiting its use to specific employees, and they can monitor the use of the device to try to reduce the likelihood of it being abused.
This particular model, the D1650 costs $599. There is a slightly less feature-rich model, the D1620, which is $100 cheaper.
The Brother MFC-J6935DW
The Brother model allows offices to print documents for an economical rate which works out at less than one cent per page for black and white, with full-color options available as well. The 500 sheet capacity makes it perfect for a small office, although it might be overkill for someone who works from home. It supports wireless connectivity and is available for around $350.
The Epson WorkForce Pro WF-4740
Epson is a trusted make in the world of printing, and this double tray, a 500-sheet capacity printer is ideal for busy offices. With color printing, two-sided printing, and a touch-screen, you get a lot of printer for the $300 price tag.
The HP OfficeJet Pro 6978 All-in-One Printer
This all in one printer can be used for color or black and white printing. It is a lower-volume printer and it costs a bit more per page to get your printing done, but it retails for just $100 which makes it a nice choice for smaller offices.
The Lexmark CX317dn
This popular laser printer is made by Lexmark and it is a nice choice for SMEs that want something reliable for both black and white and color printing. With a mobile printing feature, professional color matching, and a color screen for navigation, there’s a lot to like. It can print around 25 pages a minute and costs just $400.
The Dell Smart Multifunction Printer – S2815dn
If you don’t want to print color, you can get some great office black and white printers. This printer supports direct-from-SharePoint printing and is super-efficient. With a low cost per page and high speeds, it is great value for money and can be found in stores for $350, with sale prices sometimes getting as low as $200.
The WorkCentre 3215 Monochrome AiO Printer
Made by Xerox, this is a good option for fast and affordable double-sided black and white printing. With print speeds as high as 27 pages a minute, and wi-fi support, this is a reliable workhorse of a printer that retails for just $110.
The Ricoh SP 150
Ricoh is another trusted brand in office printing. This monochrome printer is highly affordable, efficient, and fast. It supports several size options, and it can connect to Android and iPhone apps with ease.
The HP Laserjet Pro M227fdw
If you want a basic, low cost-per-page model, then this is a brilliant choice. It is monochrome only, but it is super reliable and it is ideal for people who are looking to print text and basic diagrams in a hassle-free manner.
The Samsung CLX-3175FN
This MFP supports color and black and white printing. It is compact, and supports two-sided printing, and has a lot of options for a small package. The compact size means it would fit in a home office as well as a ‘printer room’.
Canon Pixma TS9120 Wireless Inkjet AiO
At just $100, this is a great budget printer that supports Bluetooth and cloud printing. It is compact and supports color or black and white printing. It is not suitable for high volume applications but it will get the job done for a home office.